Business trip logging
If you claim kilometre compensation or deduct car expenses from your taxes, you know how it works. Every business trip has to be written down: date, starting odometer, closing odometer, destination, purpose. Every day, every trip.
Many people keep these records for years and gradually stop noticing how much attention the paperwork takes. You notice it only when you forget to write a trip down, lose a receipt, or sit down at the end of the month to reconcile the notebook — and can't remember where you drove on Tuesday.
What Odoma does instead
The app works out the start and the end of a trip on its own — from a combination of GPS, motion sensors, and the Bluetooth anchor in the car, if you have one. It records the route, calculates the distance, and classifies the trip as business or personal by the rules you set up once.
At the end of the month — a PDF report in a format the tax authority accepts. In Estonia, employers can receive the logs of all their drivers in the Odoma dashboard. In Finland and Poland — localised rates and report formats.
What usually changes
Several things, and not all of them are about money.
Time. With several business trips a day over a year, that adds up to dozens of hours that used to go into writing entries by hand and reconciling them. You get them back.
Accuracy. Manual logs systematically under-record: forgotten short errands, lost receipts, "I'll write it down later". Automatic recording removes that — every trip is captured at the moment it happened.
Peace of mind with the tax authority. When the report opens with the numbers already in place and a link to a detailed log of every trip, an audit turns into a short conversation rather than an investigation.
The money side depends on how much you drive. For an active driver with 15,000+ business kilometres a year, a conservative estimate is on the order of 5–10 % of extra compensation that used to be quietly lost to under-recording. For an occasional user, the economics are mostly the time you get back and one task off your shoulders.
What the app does not do
It does not send your routes to a server. It does not show them to your employer. It does not share them with the tax authority automatically. All records stay on your phone; you export the PDF report and forward it yourself, when you see fit.
There are no accounts. If you stop using the app, the data is deleted along with it.
A special case — taxis and riding as a passenger
If the phone is with a passenger (a taxi, public transport, someone else at the wheel), the driving style is obviously not yours. The app recognises this and marks such trips separately — they stay out of the eco/safety aggregates and do not muddle your business reporting.
Details of the classification are in the research.
If you are an FIE
For the self-employed in Estonia, Odoma Tracker produces not only the sõidupäevik for the accountant, but also the proportional report for Form E of the annual declaration (per EMTA handbook 119). Especially useful for taxi drivers, couriers, and field professionals.
Install
→ Odoma Tracker: App Store · Google Play — free, no account, no subscription.
For the first week, just drive as usual. The app will tag the trips automatically, and you will see how closely that tagging matches your own memory. If something needs a manual fix — you fix it.
You might also find useful:
→ Personal environmental footprint → Understanding your own habits ← What we do